What Wedding Invitations Include (and What Not to Include!)
Wedding Guest List Etiquette
Alright girl scout, after we have a cocktail (or two) to celebrate your engagement, it’s time to get down to business: your invitations. And today, I’m sharing the essentials of what wedding invitations include… and what not to include.
Hopefully, this roadmap will help you craft a carefully-worded invitation full of both charm and formality.
Shake out those nerves, and let’s break down everything you need for the classiest correspondence you’ll ever send.
In today’s post, you’ll learn two very simple concepts:
How to Organize your Wedding Guest List in Excel
Guest list got you down? This one’s for you, friend… So buckle up, because today we’re going to tackle what is arguably one of the most difficult tasks of planning–wedding guest list etiquette.
We’re going to turn that guest list into your best list.
After today’s post, you’ll be able to answer those hard-hitting wedding guest list etiquette questions like, who gets a plus-one? Should you have a B-list? How do we tell everyone it’s an “adults-only” wedding?
Annnnnd stay tuned for the end of the post where you’ll find my crowd-favorite Wedding Guest List Organizer, which will help you keep all those guests in order from engagement parties to your wedding day and even after “I do”.
Let’s get started, shall we?
Save the Date Cards: Everything You Need to Know
Does it feel like your wedding planning to-do list never ends? How will you keep track of all of those RSVPs? Gifts? Food allergies?
If you’re feeling overwhelmed, then it’s time to learn how to organize your wedding guest list in Excel.
Be the bride who has it all together–the one who sends thank you cards on time and remembers Aunt Mae’s gluten allergy. Quickly pass along meal selections to your caterer. Know the names of every plus one. Make your seating plan in a snap.
Imagine how relieved you’ll feel when you can easily keep track of RSVPs, meal choices, phone numbers, and more–all in one place.
Today, I am spilling the beans on how to organize your wedding guest list in Excel. Not only is this useful for wedding invitation addressing, but it will also help you keep track of RSVPs and meal selections, get a final headcount before the big day, develop your seating chart, and write thank you notes.
When to Order Wedding Invitations
You’ve set a date, now it's time to announce the big day to family and friends and answer that age-old question:
Do you have to send save the date cards?
Technically, no–you don’t have to send save the date cards. But, it is recommended. While you can always spread the news by word of mouth, mailing save the date cards is a great way to formally give guests all of the basic details. Plus, a tangible card is easy for loved ones to display at home or the office as a reminder of the big day.
However, if you're hosting a small wedding (less than 30 guests) or if your budget is really tight, feel free to skip them.
Are save the date cards necessary for you? When should save the date cards be mailed? And, what if you decide not to send them?
Answers to these questions and more in today’s post.
Find Out How Many Wedding Invitations to Order
True story: I mailed my wedding invitations out four weeks before the big day. I was in such a panic, especially since I DIYed my invites and assembled with custom envelope liners, belly bands, vellum–you know, the works.
Overnight shipping from the print shop I used was outrageous, and once I had everything in my hands, I simply couldn’t get them assembled and in the mail fast enough.
You probably already know wedding invitations should be mailed out at least 6-8 weeks in advance of your wedding. (Even I knew that!)
But many brides are not sure when to order wedding invitations. (Hint: It is not a month before you need to mail them out!)
And while you’re juggling a full time job, planning a wedding, and trying to find a place together, little tasks like ordering invitations can really sneak up on you. (Trust me!)
In order to avoid rush fees, expedited shipping charges, and the added stress of mailing wedding invitations late, begin searching for a stationer as early as possible. Plus, the earlier you order, the more options you'll have to choose from–like specialty printing (hello, letterpress!) or envelope liners, both of which can take longer to produce.
So, when is the best time to order wedding invitations?
“Oh no–I need to order three more wedding invitations, and I need them overnighted! They were supposed to be mailed out yesterday!”
“At least ten invitations got lost in the mail. Help! I need extras ASAP!”
One wedding planning task clients tend to overlook is knowing how many wedding invitations to order.
The above snippets are from emails I’ve seen from panicked brides, weeks away from the big day, who were short just a few invitations. You want to avoid this scenario, right? (And I’m guessing, you’d also like to avoid paying overnight shipping plus rush printing fees plus the high cost of ordering a small print run.)
Mistakes happen to the best of us–I get it! But knowing how many wedding invitations you need is one scenario you can avoid with proper planning.
While you don't want too many invitations (saving every little bit of money helps, right?), you also want to make sure you have enough with a handful to spare.
Whether you're early in the wedding planning process or one step away from hiring your stationer, today's post is perfect for you.
So, how many invitations do you really need? Keep on reading! I have a very simple formula below to help you determine how many wedding invitations to order.